We all know events come with their fair share of unpredictability and last-minute surprises (and we’ve seen a fair few!), which is why at TOMO Events, we value honest conversations, robust budgeting and contingency planning.
Our approach is simple, yet powerful; no nasty surprises, just well-executed plans in sync with our clients’ visions and budgets.
But how do we do this? With clear communication so that when speed bumps occur and plans shift, we’re honest and upfront about why and what the plan b (and c and d…) is.
It’s this approach to project management that we think makes us a safe pair of hands for your next project!
The Art of Transparent Planning
Transparency isn’t just a buzzword for us; it’s the foundation of our planning process. From the initial concept to the final execution, we ensure that every step (and change) is discussed and outlined. No stone left unturned!
Our clients are partners in the truest sense; fully involved and informed. This approach eliminates the common industry pitfall of misaligned expectations, ensuring our clients get what they expect onsite and the events run as planned. Simple.
We do it by starting the process as early as we can, which ideally means getting in a room or on a call to run through your objectives. We’re not afraid to ask the tough questions at this stage. You want it, we can usually make it happen but we’ll be completely upfront if your budget and expectations are out of sync. We’ve seen too many agency pitches where budgets (and realism) just don’t align with the creative concepts.
Aligning Concept with Delivery
Conceptualising then delivering your vision is an art we’ve perfected through our years in the industry. It’s about listening, planning and adapting as things evolve and shift.
For example, when housing developers, Urban and Civic, asked us to launch their new Cambridgeshire development, we curated a quintessentially British summer event with cricket at its heart.
The success of this event hinged largely on our management of client and stakeholder expectations due to the pressure and complexity of building a mini festival site from scratch on the client’s land for a high profile audience of press, celebrities and the local community.
Former Marketing Director, Keith Bendall said:
“TOMO Events got us and our stakeholders needs from the outset, juggling a complicated environment and often shifting logistical demands in an efficient, professional and always friendly way. Nothing was too much trouble!”
Budget Management – No Hidden Costs
Navigating the financial aspects of event planning is often where surprises tend to arise. Not with TOMO Events. We won’t sell you a concept without properly scoping out how and what we need to deliver it and we always build in contingency and keep clients informed if there is scope creep.
This detailed and upfront budget management means clients can relax, knowing that things have been properly thought through and that their investment is being handled with the utmost care and expertise.
Tailored Responses for Every Brief
No two events are the same, and neither are our solutions. We pride ourselves on our ability to tailor our services to fit each client’s unique needs and budget constraints. It’s hard to provide a rate card when one project is a hot air balloon pop up dining experience and another is an experimental live music show, so we’ve got to adapt, and we do.
This bespoke approach allows us to be flexible and creative, ensuring we deliver quality events which are well executed and within budget.
Don’t just take our word for it; our clients’ feedback speaks volumes.
“TOMO Events help drive the creative side of our events, while working tirelessly to ensure the brief is met, within budget” says Phil Crozier of Wines of Argentina
These testimonials underscore our commitment to and reputation for well executed events. Happy clients, happy us!
So as you can see, we measure our success not just by how happy the punters are, but by how closely our execution aligns with our client’s vision and budget. Events are stressful enough – without the stress of unexpected surprises – and we believe it’s super important that our clients feel supported and confident throughout the entire planning and delivery process.
We believe in building trust through transparency, delivering excellence through meticulous planning, and ensuring satisfaction through bespoke events.
Ready to take that leap of faith? Let us show you why working with TOMO Events can make your event planning a stress free experience.